Is your day clogged with meetings that just seem to take up time and never accomplish anything? Business management leaders like Eyal Gutentag stress that knowing how to organize and lead a productive meeting is a crucial skill for successful business managers. Here are some ideas for running meetings people will actually look forward to attending.
- Decide ahead of time what you want to accomplish. That might sound obvious, but knowing where you want to end up goes a long way toward keeping the discussion from veering off-topic. Create an ultimate goal and spell out the steps to get there.
- Outlining the steps to the objective will help with the next step, which is to make an agenda. This will be composed of points for discussion throughout the meeting. You can use the agenda to decide who needs to come to the meeting, and then you can send it to everyone well ahead of time so that they can review it. Put your objective at the top because that is the overall goal of the gathering.
- Someone needs to lead the meeting. It could be you or you might choose someone else to facilitate. People who are talented facilitators are very good at keeping a meeting running smoothly, as well as drawing out people who are reluctant to give their input.
- Decide what technology you will need and make sure it will be available. Practice using projectors, smartboards or tech-heavy podiums so everything goes smoothly on the day of the meeting. Will the meeting be recorded or will you have a notetaker? Make these decisions ahead of time and arrange for what you need.
- At the time of the meeting, you can use your organizational and time-management skills to keep the meeting moving and to make sure it concludes on schedule. After the meeting, see that minutes are distributed to anyone who attended or is involved with the project.
Meetings are a fact of life in business, but they don’t have to be a drag. Use organizational and time-management skills to make sure your meetings are productive.